1. All communications on faculty attendance and examination schedule must be addressed to the Registrar and properly endorsed by the Department Chairs and College Deans.
2. All communications or forms related to schedule of classes, make-up classes, holding of activities, and cancellation of classes due to official activities must be forwarded to the Faculty Attendance Checkers at least a day before the scheduled activity. Late communications will not be entertained.
3. Filing of substitution form must be done within the day by the attendance checker and forwarded to the department concerned for the signature of the faculty substitute.
4. The accomplished/signed substitution form is returned to the faculty checker for consolidation and is forwarded to the Accounting office for appropriate remuneration.
5. Make-up classes must not be scheduled on Saturdays (unless the same students have classes on said day) and during the examination week.
6. Make-up classes for missed classes due to "no-faculty-assigned" reason must be handled only by the faculty to which this load is assigned.
7. The organizers concerned must furnish the checkers copies of memos relative to students' activities (which entail cancellation of classes) at least the day before the schedule.
8. Holding of off-campus activity forms must be forwarded to the checkers at least a day before the schedule.
9. In holding make-up classes, no 2 classes must be merged to maintain quality of instruction.
10. Holding of activities such as film viewing, library work, or any extra-classroom activity is not credited in lieu of make-up class.

When holding research activities in the library in lieu of classes, faculty members should accomplish the Holding of Activities/Research Day in Lieu of Classes Form.

The Faculty Attendance Checker

1. is authorized to dismiss a class if the faculty fails to come within the prescribed waiting time as follows:
   • after 15 minutes, in a 60-minute class
   • after 25 minutes, in a 90-minute class
   • after 35 minutes, in a 120-minute class
   • after 45 minutes, in a 180-minute class
2. The faculty will also be marked "Absent" for failure to come within the prescribed waiting time.
3. marks a faculty "absent" even if he/she has been substituted by another faculty because the former did not meet the class himself/herself. A faculty substitute is paid for his/her extra work so his/her tardiness is recorded against him/her.
4. reports Early Dismissal with corresponding minutes, as specified in Article III, section 3.6.2 (Faculty Manual 2012).

Make-up classes for tardiness/early dismissal shall be based on the number of minutes reported by the Faculty Attendance Checker.

A list of vacant rooms is released by the Office of the Registrar. Availability of rooms can also be inquired from the Faculty Attendance Checkers.

For make-up classes, fully-accomplished make-up class forms should be submitted to the Faculty Attendance Checkers three (3) days before actual schedule for proper monitoring. Phone calls regarding this matter will not be entertained.

For other activities, the organizer/s concerned should submit the fully-accomplished Classroom Reservation Form to the Office of the Registrar three (3) days before the actual date of activity.

Guidelines on Substitution and Make-up Class

1. If a faculty is on an approved leave of absence (i.e. sick/emergency/bereavement leave), a substitute faculty must be assigned to handle the class.
2. If a faculty is sent to an official business (OB) and conducting an advance class is not possible, a substitute faculty must be assigned to handle the class.
3. The substitute faculty shall be remunerated with his/her hourly rate. This does not apply to OB of coaches and trainers receiving honorarium and allowance from the University.
4. If possible, only faculty with the same line of specialization as the absent faculty is allowed to become the substitute. If no faculty from the same line of specialization is available, a faculty from the same department may be assigned.
5. The chair must assign the substitute. If no faculty is available for substitution, the chair/dean should attend to the class of the absent faculty.
6. All substitution must be approved by the chair/dean.
7. A faculty member shall conduct a make-up class if s/he fails to inform the chair of his/her absence at least an hour before the affected class and if there is no available faculty substitute.
8. In case there is no available faculty substitute, make-up/advance classes must be conducted by the faculty members who will be on official business leave.
9. Make-up classes must be conducted within the grading period/term)

Make up class through E-class

The faculty concerned must accomplish the make-up class form at least 2 days before the schedule. This is only allowed for faculty who was on official business where no faculty substitute was available.

E-class, as an alternative class, must also be filed 3 days before the actual date however this is only allowed to a maximum of six hours within the semester.

E-class or electronic class is a class designed to complement classroom-based courses. This is done in the DLSU-D Schoolbook, the University's virtual learning environment tool that enriches learning experiences and strengthens student-teacher and student-student exchange beyond the classroom.