A TOR is an official list of all the courses a student or graduate has completed, including information about the number of credits and grades earned.
Steps in Acquiring Transcript of Records:
- Verify Student Clearance at Counter 1.
- Complete necessary signatures indicated in the Student Clearance.
- Claim Payment Order Slip at Counter 1.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt to Counter 1, which in turn issues Claim Slip with the schedule of release of requested document.
Processing period
- Peak season (April to August) 12 days for regular, no express processing.
- Off peak (September to March) 7 days for regular and 2 days for express. For records covering 1997 and earlier, processing is 12 days with no express option.
(Grades | Enrollment | Graduation | Medium of Instruction | General Point Average (GPA) | Earned Units | Course Description)
Steps in Acquiring Certifications:
- Present photocopy of Certificate of Registration (COR), if presently enrolled, or fully accomplished clearance, if not enrolled, to Counter 1 to get a Payment Order Slip.
- Pay necessary fee at the Cashier
- Submit Payment Receipt together with the document presented in Step 1 at Counter 1, which in turn issues a Claim Slip with release schedule of the requested document.
Processing Period
Within the day (if requested before 12nn, the certification can be claimed in the afternoon; if requested in the afternoon before 5pm, the certification will be released the morning of the next working day).CAV of TOR, diploma and/or certificates is a requirement for Filipinos who are applying to work or study abroad.
Steps in Acquiring CAV:
- Present 2 clear, photocopies of TOR and Diploma at Counter 1, which in turn issues Payment Order Slip, CHED Endorsement Form, and Claim Slip.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt together with the fully accomplished CHED Endorsement Form and Claim Slip.
Processing Period
The claim stub for the CAV will be released at the Office of the Registrar- Counter 1 after 2 weeks. Use this stub to get the authenticated document/s at the Department of Foreign Affairs (DFA).Diplomas of new graduates are sent via courier to graduates' given address. Those who were not able to receive their diplomas via courier, they may claim the document at the Office of the Registrar. Diplomas are issued only once.
Transfer credential (formerly referred to as "Honorable Dismissal") is a document certifying that a student has no pending accountabilities with the school and is eligible for transfer to another educational institution. Transfer credentials are issued only once.
Steps in Acquiring Transfer Credential:
- Secure Student Clearance at Counter 1.
- Complete necessary signatures indicated in the Student Clearance.
- Counter 1 issues Payment Order Slip.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt at Counter 1, which then issues Claim Slip with release schedule of requested document.
Processing Period
5 working daysIdentification cards are given to officially enrolled students of the University. These cards are RFID-enabled (radio-frequency identification that uses electromagnetic fields to automatically identify and track tags attached to objects). Such ID card must bear the signature of the University Registrar, and the student. For lost ID:
- Secure Certification of Loss from SWAFO ASAP. Present any picture-bearing ID Card and/or current Certificate of Registration (COR).
- Apply for a new ID card at Counter 5 by presenting the Referral Slip/Certification of Loss from SWAFO. Counter 5 issues Payment Order Slip and Application Form for new ID card.
- Pay necessary fee at the Cashier.
- Submit Payment Receipt and fully accomplished Application Form for New ID card at Counter 5.