A TOR is an official list of all the courses a student or graduate has completed, including information about the number of credits and grades earned.
Steps in Acquiring Transcript of Records:
- Verify Student Clearance at Counter 1.
- Complete the necessary signatures indicated in the Student Clearance.
- Claim Payment Order Slip at Counter 1.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt to Counter 1, which in turn issues Claim Slip with the schedule of release of requested document.
Processing period
- Peak season (June to August) 12 days for regular, no express processing.
- Off peak (September to May) 7-10 days for regular and 3 days for express. For records covering 1997 and earlier, processing is 12 days with no express option.
(Grades | Enrollment | Graduation | Medium of Instruction | General Point Average (GPA) | Earned Units | Course Description)
Steps in Acquiring Certifications:
- Present photocopy of Certificate of Registration (COR), if presently enrolled, or fully accomplished clearance, if not enrolled, to Counter 1 to get a Payment Order Slip.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt together with the document presented in Step 1 at Counter 1, which in turn issues a Claim Slip with the release schedule of the requested document.
Processing Period
The processing period is 3-5 working days except for the Course Description.CAV of TOR, diploma, and/or certificates is required for Filipinos applying to work or study abroad.
Steps in Acquiring CAV:
- Present 2 clear photocopies of TOR and Diploma at Counter 1, which issues Payment Order Slip, CHED Endorsement Form, and Claim Slip.
- Pay the necessary fee at the Cashier.
- Submit Payment Receipt together with the fully accomplished CHED Endorsement Form and Claim Slip.
Processing Period
The CAV will be released at the Office of the Registrar- Counter 1 within 3 weeks to 1 month. Submit the authenticated document/s to the Department of Foreign Affairs (DFA).New graduates may claim their diplomas a month after graduation. Diplomas are issued only once.
Transfer credential (formerly "Honorable Dismissal") certifies that a student has no pending accountabilities with the school and is eligible for transfer to another educational institution. Transfer credentials are issued only once.
Steps in Acquiring Transfer Credential:
- Secure Student Clearance at Counter 1.
- Complete the necessary signatures indicated in the Student Clearance.
- Counter 1 issues Payment Order Slip.
- Pay the necessary fee at the Cashier.
- Submit the Payment Receipt at Counter 1, which then issues the Claim Slip with the release schedule of the requested document.
Processing Period
The processing period is 10 working days.Identification cards are given to officially enrolled students of the University. These cards are RFID-enabled (radio-frequency identification using electromagnetic fields to identify and track tags attached to objects automatically). Such an ID card must bear the signature of the University Registrar and the student. For lost ID:
- Secure Certification of Loss from SWAFO ASAP. Present any picture-bearing ID Card and/or current Certificate of Registration (COR).
- Apply for a new ID card at Counter 7 by presenting the Referral Slip/Certification of Loss from SWAFO. Counter 5 issues Payment Order Slip and Application Form for the new ID card.
- Pay the necessary fee at the Cashier.
- Submit the Payment Receipt and complete the Application Form for the New ID card at Counter 7.