Students may petition for a subject to open based on the following reasons:
- It is not offered in the current semester.
- It is offered but all sections are closed.
Online Petition Class Application
Through the student portal, the students may already post for a petition class in the provided link if subject to take can be searched (provided prerequisites are completed).
- Specify the time and day. This can be viewed in the list of petition classes of every student portal where they can enlist.
- Once the minimum number of students is satisfied, the chair of their respective units can approve the petition once a faculty is available.
- The Office of the Registrar monitors these subject petitions and once approved by the department, available rooms will be assigned and the enlisted students may add the subject to their registration.
A student who is graduating on his/her last term may file for a tutorial class on the following conditions:
- The subject to be enrolled is not offered in the current semester.
- If the subject is offered, it is either in conflict with his/her schedule or all sections are closed.
A maximum of 2 tutorial classes are allowed for graduating students to enroll in. The number of tutorial forms to be accomplished is based on the number of tutorial class to be enrolled. Tutorial forms are distributed by the Office of the Registrar during the enrollment period through the Records Evaluator.
The following are the steps for enrolling in a tutorial class:
- Fill out tutorial form and have it verified by the Records Evaluator.
- The schedule, room assignment, and signature of the faculty are required before the college dean/department chair signs the form.
- Present the Tutorial Form to the enrollment committee for Transaction 1; COR is required as attachment for Transaction 2 and more. Secure necessary signatures.
- Afterwards, submit the aforementioned documents to the Records Evaluator.
- The student distributes the copies to concerned offices.
Once the payment has been posted, the date and time will appear in the list of enrolled subject/s together with the number of transactions. The New Transaction link becomes available in the Online Enrollment page. When a student clicks on the New Transaction link, a student:
- Can change schedule
- Can add and drop subjects
- Is allowed up to the third transaction only
A student currently enrolled in the University who wishes to withdraw enrollment, effectively ending their status as matriculated students, must seek a dropping form from the Office of the Registrar. An appointment must be made with the class adviser to have an exit interview and to complete the required form.
“Claims for refunds are made according to the memorandum from the Commission on Higher Education. Also, refer to the Manual of Regulations for Private Schools Art. 13 Students Admissions, Sec 66. The student will be charged based on the total assessment using the following rates:
- 10% If the student drops during the 1st week of classes
- 20% If the student drops during the 2nd week of classes
- 100% If the student drops after the 2nd week of classes
A student, who for any reason cannot enroll at any semester, should file a Leave of Absence (LOA) at the office of the college dean. Such leave of absence is good for a maximum of one year. If the student fails to enroll within the allowable period, his/her slot will be given to a student who wishes to be in the program.
A student may file a leave of absence (LOA) even after the deadline for dropping a course if the absence is due to serious illness, serious or debilitating accident, pregnancy, or serious financial losses of the family.
Such Leave of Absence should be approved by the dean, upon presentation of sufficient proof by the parents or guardian.
Such parents or guardian should personally present the case to the college dean/associate dean.
The college dean/associate dean will provide a form to the parents or guardian.
Once the form is approved by the college dean, the parent or guardian shall accomplish the Dropping Form that can be obtained at the Office of the Registrar Window
Consequently, the grade of “OD” (Officially Dropped) will be reflected in all the subjects for that given semester/summer
A student who is officially under LOA is not allowed to enroll in any other degree program in any school or HEI. A student may be granted a maximum of only two (2) LOAs (CEAP Registrar Manual 2009, p. 46).
Filing of LOA will be done until the end of the midterm period. If a student does not file an LOA within the specified period, his/her status will be considered Absence Without Leave (AWOL). AWOL students will be fined the amount of three hundred pesos (P300.00) upon their return.
A student who accumulates 24 academic units of failures at the end of the semester of any school year is considered ineligible to enroll in the succeeding semester. However, if there were only 48 academic units left before graduation, the student would still be allowed to enroll provided a deloading of three (3) academic units is made to allow for a better academic performance during the semester.
The corresponding units of subjects retaken and then passed with a grade of 2.00 or better shall be deducted from the accumulated units of failures. The failing mark however, will still appear in the official transcript of records.
Student clearance is a strict requirement upon filing of request for school records, including diploma, at the Office of the Registrar. It is also a must for students to accomplish to clear him/herself of all administrative accountabilities and other financial obligations to the University.
All non-enrolled students, including graduates and non-graduates, and those withdrawing from the program or transferring to another HEI are required to complete the student clearance before they could request for any document.
The faculty must only accept students whose names appear on the Official Class List. Otherwise, he/she must send the unlisted student to the Office of the Registrar immediately.
Only those who are officially enrolled will be allowed to attend classes.
Absence of a late enrollee will be excused; however, the student is responsible for lectures/lessons missed.
An approved absence is an absence approved in writing by the college dean or the Office of the Student Services.